Anatomy of a referral: Why wait times for specialists are still too long

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  1. Ilan Shahin

    A study in Hamilton found that 21% of referrals receive no response from the specialist’s office ( – consider how many phone calls, minutes on hold, and dissatisfaction that generates, let alone health risks as in the tragic Greg Price case. There is no excuse for our system to still be relying on faxes with such a poor response rate, and no audit trail to know what’s going on with a given referral. Moving to an electronic system allows for tracking, patient notification and data collection which is then fed back to the point of care for more informed decisions around referrals, instead of the “shotgun” method described here. There is much room to improve, and fortunately solutions exist which are solving the many problems highlighted so well in this article.

  2. Sanchia Aranda

    This is a really important issue. My niece experienced a six month delay waiting for a specialist clinic appointment by which time her ‘very unlikely’ cancer of the adrenal gland was 2 kilograms in size and had spread to nodes that were inoperable as they were related to vital structures. She is 48 and living with a terminal illness. Her case also shows surveillence failure as she had a small adrenal mass two years previously that should have been monitored and was not. She is a nurse, works in the hospital where the clinic was and despite repeated attempts could not speed up the system. What hope is there for the average person. While you are talking about Canada, this was Australia and the situation is no different. We need clinic triage systems that work.

  3. Donna Clare

    My frustration lies in not knowing the specialty of the specialist. There is a list of specialists and their contact info but no other information. I would ask the College & Physicians of Alberta to improve the list so as to facilitate timely care to patients and save the time of both community practitioners and specialists. A simple fix!
    I would like to point out that central intake access services (e.g. cardiac assessment, emergency ophthalmology, etc) provide one central referral intake that priorizes and facilitates the whole process. We could use more of these for almost any specialty.

  4. Gerald Goldlist

    While this article gives many good ideas on how to make referrals more efficient and smooth, much of problem would dissipate if we had the resources to deal with all the patients that require care. If there were enough specialists vying to see patients then the specialists themselves would be instituting changes to get the patients in.

    With regard to surgery wait times, just opening up OR time would decrease wait times. When more OR time was opened up a few years ago in Ontario for cataract surgery, the wait times plummeted.

  5. Drew Laskoski

    Calgary has two great programs, a Knee clinic which has been open for several years and a new Shoulder Clinic. Patients are referred to the clinic where Physician extenders such as Athletic Therapists or Physiotherapists to do the initial triage so that simple orthopedic problems get sent to the proper treatment route, thus eliminating people getting to a Specialist, in this case, orthopods that just need proper exercise treatment. Truly surgical or pharmacological interventions are then seen by the Specialist. These types of programs would go a long way to reduce orthopaedic wait times across the country if adopted.

    • Ahmed RAHALL

      Is there any way you can possibly get me the number for the shoulder clinic in Calgary? I’m from edmonton and have no idea what I’d be looking for. I have a labral tear in my shoulder and I’ve been on the wait list to just see a surgeon for over a year and a half now and I’m starting to lose my mind. My email is I would appreciate it so much. Thank you.

  6. carol

    I think that from a family and patient’s perspective, one really has to be proactive. One cannot afford to leave it up to the primary physician’s office to follow-up. I think that it is the patient’s responsibility to do this.
    My husband suffered from Alzheimer’s Disease(now deceased) and also had some health issues so I had to be proactive. I recall that he had a inguinal hernia and the family physician referred him to a surgeon. After no reply for 6 weeks, I decided to take matters into my own hands. I kept calling practically EVERY DAY to ask for an appointment.
    During all of this, I found that there had been a change-over in the Office Assistant. On one of my calls, I guess I got lucky but was able to speak with the new Assistant and I secured an early appointment.
    I think that determination is the key.

    • Gwyneth

      The gap in that method is for patients who don’t have the benefit of healthy patient advocates able to follow-up and badger as needed. Chronic pain and progressive disability often renders patients so exhausted that daily follow-up calls are too onerous. However it’s true that it does fall to patients and, if they’re lucky, their family members to take matters into their own hands or risk falling through the cracks.

  7. Jason

    I think e-records can help organize things but people may be underestimating how much of a problem this will be in the short term and how much we will have accomplished in the long term. I’m a Canadian currently working at a top US University Hospital Centre who has seen a system spend over a billion dollars to implement the best electronic health records system in the country. The advantages of this system have prevented some obvious wastage in reordering testing since the results are now compiled in one place. As a further advancement, the State now requires all the hospitals to form a network to share their information. That way a patient who visits more than one hospital (which is more often the case, than not) can have their records carried forward without the patient carrying a comprehensive collection of all their records (which never happens, even with the most organized patient). This allows the healthcare provider to understand the entire history of the patient and more accurately treat them. So from a health timeline and testing perspective the benefits have been seen. However, another function is to input consultations for various specialists to see patients. This is often where the entire system fails. Regardless of all the bells and whistles programmed into the software, the program can’t change the unpredictable behavior of humans. All too frequently, consultations still need to be followed up with phone calls and emails or they get ignored. And many times, the residents need to name drop an influential physician of their department so the request takes priority, or even consideration. The concern i see with e-referrals is that specialists are just going to keep pushing the patient onwards because they may consider themselves busy, but that is not relatively busier than their colleague. Secondly, the patient may get ushered to another specialist, but it may be to one not subspecialized in their condition (e.g. the hip patient who gets sent to a orthopod who focuses on shoulders, not hips). Despite this, I am not a pessimist disguising as a realist. I sincerely think there is a solution and this article speaking out to the broader public is how to get the broader attention necessary which will convene the attention and resources to making a more efficient process. One thing that I would suggest is integrating more engineers, especially those trained in efficiency management like six sigma trainees, into designing work flows for the healthcare system. Their education is specifically designed to handle similar challenges and in the industries they apply themselves they reduce a lot of waste. A Healthcare Engineer!

  8. Merrilee Fullerton

    Efficiency is a good thing when it comes to referral systems and health care systems in general. However, we have a VOLUME problem that overwhelms efficiencies.
    Added in is the complexity of human behaviour and we have a doozy of a challenge that efficiencies are unlikely to solve.

  9. Ontario Patient

    It’s about time doctors spoke honestly and publicly about our health care system. I’m looking forward to an article about the truth of what happens in the OR. It’s an unregulated free for all where true emergencies are constantly bumped off the top of the list by doctors who have wealthy clients who want hip or other non-emergency surgery. We need the Ontario ombudsman to have access to evaluating our whole healthcare system.

  10. Ron

    If the whole medical industrial complex would just recognize that the patients on the bottom of the blood pressure curve have problems too just as the people on the top of the curve do a lot of time would be saved by treating them instead of shunting them around from specialist to specialist as if they’re a curiosity which has never been seen before.

    People with low blood pressure are not “fine”. They suffer autonomic nervous system symptoms including POTS. They should be monitored for their anti-cholinergic drug burden. They should be warned to stay away from organophosphates as much as possible, and that includes eye drops at the opthamologist which dilates pupils.

    Modern medicine hasn’t kept up with research into the effects of chemicals and drugs have on our bodies. Doctors only tools are surgery and drugs, and that’s not working for a lot of people. People with low blood pressure can’t detoxify their bodies like the rest can. That’s why the most pervasive term we’re going to see for the next 30 years will be Autoimmune Disease. It’s a bugger and it’s preventable and unless doctors get honest and stop passing patients off to a million specialist for their “mystery” disease, it’ll cost us a heck of a lot more money than we have.

  11. Zia2knet

    You want to see results and better patient care stop focusing on stats and how it looks on paper. For example, there has been instances where a doctor will see many patients and then gets slapped on the hand for exceeding the amount has he has seen more than he should or it has balance with his surgical time. After all everybody has to answer to somebody.

  12. Flora Knight

    Why not have a centralized list of specialist in each health care jurisdiction of the country. This list should be in a Provincial Data base and a Provincial Referral Coordinator should be hired to select from this list and contact the specialist. The problem at the moment is due to the fact that the referrals are made by a GP’s receptionist who is always busy and has to make several calls before confirming an appointment. If the Receptionist can call the Coordinator and pass on the required patient details it removes the hit and miss aspect of arranging a referral with a specific specialist and speeds up the process.

  13. John

    Why can I not pay for health care if I so choose? How is it different from any other commodity? If my dog and I both come down with the same issue…say we both need a knee replacement, which one of us do you think would be fixed up quicker? Thats ridiculous.

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